One-screen cockpit
Central register, actions, selected file profile, movement history and dashboard in one working screen.
SPACE95 Registry & File Control Solution
Never lose a file again.
Track, control and protect physical files and assets from registration to check-out, receipt, storage audit, electronic documents and management reporting.
Is your company having problem keeping track of files?
Are you tired of losing files?
Stop wasting time looking for files.
SecureReliableUSB RFID ReadyBuilt for Offices
One-screen cockpit
Search, scan, send, receive, audit and report from one modern page.
Confidential file control
Know who has each file and keep sensitive records in the right hands.
?Files missing from registry?
Locate the current custodian and movement history quickly.
⏱Staff wasting time searching?
Use fast search, barcode, QR, webcam or USB RFID scanning.
🔒Confidential records at risk?
Apply security, view audit and accountable file custody.
Powerful platform features
Everything needed to control physical files and assets.
The system is designed for real registry, HR, finance, legal and general office environments where files move between people every day.
Barcode, QR, webcam & USB RFID
Support USB barcode scanners, webcam/camera QR scanning and basic USB RFID readers.
Smart search and scan actions
Find files by file number, barcode, QR, RFID tag, description, custodian, location or category.
Send and receive workflow
Request files, approve requests, send files through outbox and confirm receipt at destination.
Digital chain of custody
Every movement, issue, RFID scan, document upload and lifecycle action is logged.
Electronic documents
Attach scanned copies and electronic documents directly to each physical file profile.
Location and storage tracking
Track office, room, cabinet, shelf, box, file position and storage barcode details.
Reports and analytics
Management dashboards and reports help identify overdue, in-transit, requested and missing files.
How it works
Simple steps for daily file control.
SPACE95 keeps the workflow practical for clerks and normal users. Each step updates the register, improves accountability and reduces manual chasing.
1
Register files
Create a file profile, assign file number, print barcode / QR label and optionally assign a USB RFID tag.
2
Search or scan
Use keyword search, barcode, QR, webcam or USB RFID reader to open the file instantly.
3
Send and receive
Move files through request, outbox, check-out and check-in with clear responsibility.
4
Track custody
Know who has the file, when it moved, who sent it and whether it is overdue.
5
Store and audit
Record cabinet, shelf and box location and audit what is physically present.
6
Report and analyse
Use dashboards, alerts and exports to manage performance and compliance.
Scanner-first operation
Built for office desktops, laptops and registry counters.
The system supports low-cost practical scanning devices. Your staff can continue using the same screen while scanning barcodes, QR codes or USB RFID tags.
- USB barcode scanners work like keyboard input.
- USB RFID readers are supported for basic tag scanning.
- Webcam and camera scanning support QR and barcode workflows.
- Manual fallback remains available when labels are damaged.
BarcodeFast label scanning
QR CodeRich file data on labels
USB RFIDOptional contactless tag reading
WebcamCamera scan from laptop/tablet
Marketing preview
A professional platform for serious file control.
The platform can be presented to clients as a complete file control, custody and registry modernization solution.
Ideal for
Designed for organizations that still handle physical files every day.
👥
HR & personnel files
Protect employee records and know where confidential files are at all times.
💳
Finance & payroll records
Track sensitive payment, payroll and accounting files with custody history.
⚖
Legal & contracts
Control contracts, legal files and official documents moving between departments.
🏛
Government registries
Improve accountability, response time and audit readiness in public sector registries.
🏥
Schools & hospitals
Manage student, patient, administrative and archive files in controlled workflows.
🏢
Corporate offices
Modernize general office records, asset files and departmental document control.
Resources
Download brochure and user guides.
Use these documents for demonstrations, client meetings, user training and rollout support.
Book a demonstration
Ready to modernize your file control process?
Let SPACE95 help you reduce lost files, save staff time, improve accountability and protect confidential records.
Contact SPACE95
Location: Victoria, Mahé, Seychelles
Email: andy@seychelles.sc
Demo request: Ask us about registry implementation, training and rollout support.
Send demo request